Summer Showcase Marketing Contribution- Venues
Thank you for expressing an interest in participating as a Showcase venue in the Summer Wedding Showcase January 13th and 14th January, 2018.
Supplier registration will start Monday 18th September therefore we hope to have all Venues registered by 17th September (early bird rate applies) $125 and included in the Exhibitors selection option on the website.
You can now start to engage with suppliers and begin inviting them to participate in the Showcase. Registration for suppliers will open on 18th September and close on 4th December.
Showcase Venue Terms and Conditions:
- Venues must be financial Members of HTSC.
- To participate as a Showcase Venue your venue must host a minimum of 6 suppliers who will be present for the weekend.
- Venues are not permitted to tell suppliers they can only attend their venue for one day. There will be no one day registrations offered for suppliers. If their personal circumstances mean they can only attend for one day they will still be expected to pay full registration.
- Venues are to advise HSTC if they have a maximum number of suppliers they can host in comfort, considering comfort of brides and visitors as well as that of suppliers. Remember it is ok if we have to close the list due to over subscription! It means it is popular and will be in demand again next year!
- No suppliers are to be hosted free of charge. Everyone benefits from the promotion and publicity of the event so everyone should contribute.
- Venues may be asked to host new suppliers who register to participate. At a minimum, if requested by HTSC, one new supplier is to be hosted per venue.
- HTSC will offer suppliers who request assistance to find a host venue a couple of options and expect that they will make their own contact in the first instance.
- Suppliers who wish to exhibit at two venues are to identify a priority order and in the case of maximum numbers of suppliers being reached at venues, HTSC reserves the right to allow exhibition at only one site.
- The advertised opening hours of the Showcase will be from 10am until 4pm. For any Showcase activity outside of these hours HTSC cannot guarantee any additional promotion of that activity.
- HTSC will again offer a prize voucher for wedding services up to the value of $5,000 able to be spent with HTSC Members.
- The event will be free for Brides to visit, however registration will be promoted for Brides to be in the draw for the prize.
- HTSC strongly recommends that venues and their partnering suppliers consider participating in individual special offers and promotions. This was very successful for those who participated last year. You will be able to add these on to the website.
- Venues will be invited to provide information regarding special activities to be hosted during the Showcase in order to promote these as fully as possible.
- Venues will be invited to submit a request for the number of signs they require closer to the event.
- You are strongly encouraged to attend the networking event planned for 10th October to begin to engage with suppliers, learn more about the promotion planned and learn more about how to make the event work for your business. All Showcase venues should arrange to have at least a representative at that event.